MUNSU Clubs & Societies
Ratification Form - Winter 2018
Please fill out the following form to officiate your undergraduate student group status at MUN St John's campus. Ratification status is only immediately available to Academic societies. All other new groups must first apply for and undergo (2) semesters of 'Recognition'. 

Questions? Contact the Director of Student Life at
Start!
 
Please note MUNSU's bylaws pertaining to student groups:

A. DEFINITION  
1. A Club or Society shall be defined as a group originating from interest generated in the areas of academics, politics, recreation, culture, leisure, or other commonality.  
2. The operation of clubs, societies, groups, associations, or Resource Centres shall be overseen by the Student Life Committee, as per its terms of reference.  

B. MEMBERSHIP  Membership in clubs and societies shall be open to all students, faculty, staff, alumni, and members of the Memorial University of Newfoundland community. Only members of the MUN Students’ Union shall have voting rights and the eligibility to sit on executives.

C. ELIGIBILITY  
1. Ratification will be granted only as per [this bylaw].  
2. To be eligible for ratification, groups must complete all of the following criteria: 
    a. successful completion of two semesters of recognition (this regulation is waived for academic societies);  
    b. submission of an application for ratification;  
    c. submission of a budget for the previous year;  
    d. no unresolved issues from past years with the Student Life Committee.  

D. RATIFICATION PERIOD  
1. The ratification period will start in September and end in August. 
    a. Ratification grants will be awarded on a yearly basis.  
    b. The first allocation will be awarded in the Fall semester, the second allocation in the Winter semester, and the third allocation in the Spring semester (if eligible).
    c. The deadline for applying for ratification shall be the last day to drop classes without academic prejudice in the Fall semester.
    d. Those groups who only apply for Winter ratification must do so by the last day to drop classes without academic prejudice in the Winter semester.
2. Groups applying for ratification during the Spring semester will be eligible for half the base ratification grant, as indicated in the Special Funding Policy. 

E. CLASSIFICATION  
1. To operate on campus, groups must receive formal notice of ratification or recognition status at a regular meeting of the Board.
    a. Recognition 
        i. Recognition shall be considered for those groups organizing on campus for the first time.  
        ii. Recognized groups are eligible to apply for Recognition Grants but for no other grants or awards.  
    b. Ratification 
        i. Ratification implies eligibility for funding in the form of ratification grants, Special Project Grants, Impact Awards, and Conference Hosting Grants.
        ii. Groups will be subject to a two (2) semester period of recognition prior to being eligible for ratification.  
2. There will be two categories of recognition and ratification, academic and non-academic.
    a. Academic Ratification will be granted to the following:  
        i. Groups formed around the academic units of the University.
        ii. One society representing individual Faculties and Schools, with the exceptions noted below.
        iii. For the Faculties of Arts and Science, one society may be ratified per academic department.
        iv. For the Faculty of Business Administration, one society may be ratified for the Business Administration degree program, as well as one society for the Bachelor of Commerce program.
        v. For the Faculty of Engineering and Applied Sciences, one society for Term A and one society for Term B.  
    b. Non- Academic Recognition or Ratification will be granted to the following: 
        i. Groups not based on a formal academic discipline.
        ii. Any group formed around a common interest or activity that can be shown to contribute to the university community and, in particular, student life.  
3. Any club and society that for any reason operates without a constitution shall be governed by Section 8 of the MUNSU Constitution and Bylaws and the MUNSU model constitution for Clubs and Societies.
4. The MUN Students’ Union will not recognize or ratify any group that the Board of Directors considers to be of a homophobic, transphobic, racist, ageist, ableist, sexist, or otherwise discriminatory or exclusionary nature.  

F. FUNDING  
1. Successfully ratified groups will be eligible for Base Ratification Grants, Special Project Grants, Impact Awards, Conference Hosting Grants, and Recognition Grants, as per the Special Funding Policy.  

G. RESIDENCE  
1. Residence Societies shall be eligible for funding as outlined in the special funding policy.  
2. Residences and the BPSA are ineligible for Special Project Grants.  
3. All residences must adhere to regular ratification deadlines.  

H. RIGHTS  
1. The Student Life Committee reserves the right to extend the deadlines outlined in Section 11.  
2. The Students’ Union reserves the right to investigate the books and activities of a club or society and revoke its ratification if violations of these by-laws or unethical practices take place.
 
First name: *

You'll be the contact person for your group!
 
Last name: *

 
Phone number: *

E.g., 7098647633
 
Student number: *

 
Club/Society or Group name: *

Once you enter the group's name, more questions will be unlocked.
 
Is this the very first ratification of your group, or are you reapplying? *

Academic groups are eligible for immediate Ratification (with faculty contact).For non-academic groups who are in the recognition stage, you are eligible for ratification if this is your third semester of activity.

 
Are you primarily a student, a faculty member, or a staffperson? *


 
How will  involve or impact undergraduate students at Memorial? *

 
In completing and submitting this application, you certify that: *

-   is a recognized MUNSU student group.
-  has not already applied for ratification during this ratification period.
     
 
List the group's executive (and their roles, if applicable): *

MUNSU's Bylaws for Clubs & Societies (see Section 11., B. Membership) indicate that only undergraduate students shall have voting rights and can sit on executives. While other members of your group's community can provide meaningful insight, skills, and labour - the purpose of a student group is to be led by those in which is serves. If your group is jointly overseen between MUNSU & GSU, please list all student executives.
 
Approximate number of students involved in your group: *

E.g., how many undergraduate students regularly come to meetings/events? Don't forget to include yourself!
 
Approximate number of non-students involved in your group: *

 
Group description: *

Please be descriptive, yet brief. This description will be used to explain the group's purpose on our website and materials!
 
Summary of last term's activities: *

Please be as descriptive as possible.
 
Website:

(If applicable)
 
Facebook group/page:

(If applicable)
 
Twitter account:

(If applicable)
 
If there are any unique or additional resources MUNSU could provide to your group, please describe them below: *

That's it for now!
Check your group's email for a confirmation. If you didn't get one, check your spam folder. Still didn't get one? Contact us to ask if something went wrong.

For questions and meeting requests, email your Director via

Thanks!
Return to www.munsu.ca/clubs
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